The Oakley ERP Blog

Sage 300 Training Tips: Setting up Recurring Payments in Sage 300
Wednesday October 23, 2013

The following Sage 300 Training Tips and Tricks demonstrate how to quickly and easily set up recurring payments in Sage 300 ERP. Watch the following Sage 300 Training video and find the steps and stages from the video below.

 

Stage 1: Create the Recurring Schedule in Sage 300

Step 1 – Go to Common Services

Step 2 – Got to Scheduling

Step 3 – Open Schedules

Step 4 – Enter the schedule code

Step 5 – Enter the description

Step 6 – Specify who will process the schedule

Step 7 – Select User

Step 8 – Enter Remind in Advance Days

Step 9 – Select a Schedule Date

Step 10 – Select the Recurring Period.

Step 11 – Select the Schedule Frequency

Step 12 – Click the Add and then the Save button

 

Stage 2: Set up the Recurring Payment in Sage 300

Step 1 – Go to Accounts Payable

Step 2 – Go to A/P Vendors

Step 3 – Open Recurring Payables

Step 4 – Enter a Schedule Code

Step 5 – Enter a Vendor Code

Step 6 – Enter a Description

Step 7 – Enter the Schedule Code

Step 8 – Enter a Start Date for these Payments

Step 9 – Select an Expriration Type

Step 10 – Click Add and then Save

Optional Step 11 – There is an option to create the initial invoice at this point.

 

Stage 3: Create the Payment in Sage 300

Step 1 – Go to Accounts Payable

Step 2 – Go To A/P Periodic Processing

Step 3 – Open Create Recurring Payable Batch

Step 4 – Select the Run Data

Step 5 – Specify Whether to create invoices by recurring payable code, vendor number or vendor group

Step 6 – Select the Method

Step 7 – Click Process

Step 8 – Click Post

 

Stage 4: Post the Batch of Invoices in Sage 300

Step 1 – Go to Accounts Payable

Step 2 – Go To A/P Transactions

Step 3 – Open Invoice Batch List

Step 4 – If you want to make changes to the invoice number highlight the line

Step 5 – Click Open

Step 6 – Make changes as required

Step 7 – Click Save and then Close

Step 8 – Double click on the Ready to Post column to change to yes

Step 9 – Click Post to Post the batch

Step 10 – Check the Message to ensure the batch has posted without errors

Step 11 – Click Close

 

Stage 5: View the Recurring Payments Report in Sage 300

Step 1 – Go to Accounts Payable

Step 2 – Go to A/P Vendor Reports

Step 3 – Open Recurring Payables Report

Step 4 – Enter Criteria as Required

Step 5 – Click Print

Step 6 – Click Close

 

If you would like to find out more information or you have a particular part of the Sage 300 system you require training on, contact us for Sage 300 Training on 01268 724005.

Written by David Weaver at 00:00

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