The Oakley ERP Blog

Add on of the month – Web authorisation Processer (WAP) for Sage 200
Tuesday November 18, 2014

Our featured Sage 200 Add on of the month is WAP, which is a locally installed web application that enhances the Sage 200 Suite with the ability to handle Timesheet & Expenses entry and approval processing remotely from outside the Sage 200 Suite.


You can also approve Requisitions, Invoices, and Holidays. All data entered and approved through the application is linked back to your Sage 200 solution.


The comprehensive optional module for Sage 200 includes:


Purchase Requisitions

Purchase Requisitions in Sage 200 WAP provides you with the facility to setup Purchase Order and Approval limits per user. From inside the module the user has the facility to raise free text, stock, additional charge and comment lines, while also adding in justification documents and notes. Once a requisition is authorised it can automatically create a purchase order in the Sage 200 Suite. Furthermore you can print orders when approved and e-mail across to the supplier from WAP.


Invoice Approval

The ‘requires authorisation’ flag in the Sage 200 Purchase Ledger triggers the Invoices entered into the Purchase Ledger to upload to WAP for approval. You additionally get the option to amend invoices before approval by invoice lines which can be split across multiple nominal codes and projects.


Expense Approval

You can enter expenses into the WAP system by using item lines for millage based by type of car used and multiple item lines can be used for expenses, giving you full flexibility in the system. Configure nominal, VAT and limits per user and by expense type to keep your expenses management under control. Once approved expenses are posted back to Sage 200 under the user configured purchase ledger account. You can then attach supporting documents or print a claim voucher.


Timesheet Approval & Time & Attendance

Timesheets Approval enables you to enter time directly against projects and these projects and activities can be loaded against each employee. The solution includes an integrated time & attendance solution so you can monitor users in and out of building by access point. The real benefit of this is management of standard working day and overtime calculations. Timesheets Approval can even produce a fire list per terminal location or assembly point.


Holiday Approval

Links with Sage Payroll Professional to show holiday allowance, holidays taken and holidays booked. User can raise a holiday request via the WAP application and the approval routes can be configured on an individual basis, allowing for specific approval structures per employee.


If you would like to find out more about Sage 200 WAP including a free product demonstration, contact our business development team on 01268 724005 or email

Written by David Weaver at 00:00